Allocate Budgets

Overview

Budgets give you the ability to allocate or reserve amounts per cloud or cost group type. Use Budgets to reserve funds utilization. Budgets can be tracked annually and quarterly and provide the ability to track the total cost costs spent on a cloud or department and allocation of the cost among the various cloud services and billing units respectively.

Depending on the budget allocations, you receive periodic updates, known as Alerts, about budget spending. You also receive updates when your funds' utilization drops below the threshold you define or when the utilization exceeds (or are forecasted to exceed) your budgeted amount. 

Use Budgets in the Admin menu to allocate budgets.

What's in the Budgets Page?

The following is a sample screenshot of the Budgets page.

The following table explains the Budget Summary that is displayed at the top of the page.

Summary

Description

Total

Number of budget allocations created.

Department

Number of budget allocations assigned to Cost Group Types (Departments).

Cloud

Number of budget allocations assigned to cloud accounts.

Search

Search budgets based on the specified text.

Create Budget

Button to create a budget for a specific year.

The following explains the various aspects of the Budgets page.

Identity

Description

Name

System-generated name, which includes the Cost Group or Cloud Type and the duration the budget is being created for. 

Type

Cost Group Type or Cloud the budget is allocated to.

Amount

Displayed in the denomination as defined in Suite Admin (see Currency Conversion).

Valid Until

Duration of the budget (end of quarter or year).

Action

Perform action-oriented tasks – Edit or Delete a budget.

Creating Budgets

Use the Create Budget button to create budgets for a cloud, cost group type or department. When creating a budget, you can specify alerts specific to the budget by specifying threshold limits in the Alert Settings tab. You can choose to use the default threshold limits defined in the Alerts Page or enter new values specific to a budget by editing the values in the appropriate fields. The Alert settings set here override the generic threshold limits set in the Alerts Page

By default, the Default Alert Settings field is toggled ON, which allows you to edit or modify the alert settings fields. Toggle OFF this field if you wish to use the values set in the Alerts Page. 

Use the Reset to Default button to revert to the values set in the Alerts page.

Perform the following steps to create a budget.

  1. Click Create Budget. The New Budget page appears.

  2. In the New Budget page, do the following:

    1. Choose the type to assign the budget to. 

    2. In the Budget Perioddropdown, specify the fiscal year or quarter for which budget is to be allocated in the Select Budget Time Period field. The information in this dropdown is populated from Fiscal Year settings from the Settings Page. If you have not created a Fiscal Year, you can create the fiscal year directly in this step. 

    3. Toggle Enable Auto-Renew to Yesto renew the budget allocations for the next year or quarter, including the remaining allocations of the current year.

  3. In the Budget Allocations area, choose the cloud for which the amount must be allocated and enter the amount.

  4. Navigate to Alert Settings tab and do the following: 

    1. Specify alerts specific to this budget by updating or entering the values for the following fields as appropriate:

      1. Overspending Threshold (Greater Than)

      2. Underspending Threshold (Less Than)

      3. Budget Threshold

      4. Budget Recipients 

    2. In the Budget Alerts Recipients field, choose the users or user groups who should be notified for budget-specific alerts when the thresholds are crossed. See Access and Roles


  5. Optionally, you can turn off the Alert Settings toggle to turn off the alerts for that specific Cost Group entirely.

  6. Click Done.



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  1. In the Budget Alerts Recipients field, choose the users or user groups who should be notified for budget-specific alerts when the thresholds are crossed. See Access and Roles.
    This entire point should be moved down to the Alert Settings area.
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